Write it down today.
See more clearly tomorrow.
A simple notebook can help you follow the money in your business. Start with records you can check against the money you actually hold.
Prepare step by step
Record each movement
Note the date, description, money received or spent and the payment method. Keep a receipt reference or another record that helps you check the transaction later.
Keep different movements separate
A credit sale is not yet cash received. Keep a separate list of amounts owed and expected payment dates. Also record money you put into the business or take out for household use.
Check the balance at day-end
Take the opening amount, add receipts and subtract payments. Compare it with what you hold, checking each payment method separately. Investigate a difference instead of forcing the figures to match.
Example: a cash-box record
Opening cash is 20,000 RWF. You receive 35,000 RWF from sales and pay 18,000 RWF for stock and 2,000 RWF for transport. Closing cash: 20,000 + 35,000 − 18,000 − 2,000 = 35,000 RWF.
Closing cash is not the same as business profit. Credit sales, remaining stock and longer-term costs require additional records.
My checklist
Check each item as you prepare it.
Checks are not saved when you leave this page. You can print the checklist before closing it.
Put your preparation to use.
This is a simple planning record. It does not replace the books, invoices or other formal records required for your business.
Plan your business cash flow